Executive Assistant

Opis posla

        Executive Assistant 
 
Location:On-site, Sarajevo office (Pofalići area). 100% in office, no remote or hybrid option. 

ABOUT US 

My Staffing Partner D.o.o. is a Sarajevo-based company that builds dedicated teams for U.S. businesses in logistics, transportation, and freight brokerage. Our team works directly with American companies every day, in English, on U.S. business hours. We are growing our Sarajevo office and looking for driven, professional people who want an international career without leaving Bosnia and Herzegovina. 

ROLE OVERVIEW 

We are looking for a highly organized, proactive Executive Assistant to work directly with our CEO and COO. You will be the person who keeps leadership on schedule and on top of priorities: managing complex calendars across U.S. time zones, organizing files and documents, calling business partners, and making sure nothing falls through the cracks. This role requires excellent English, sharp attention to detail, and strong computer skills. 

KEY RESPONSIBILITIES 
• Manage complex, constantly changing calendars for the CEO and COO across multiple U.S. time zones 
• Schedule meetings, calls, and appointments with business partners, clients, and vendors 
• Make and receive phone calls to U.S. business partners on behalf of leadership 
• Track deadlines, follow-ups, and action items, and send timely reminders 
• Organize, name, and maintain digital files and folders in Google Drive 
• Draft and proofread professional emails, documents, and meeting notes in English 
• Coordinate communication across teams using Slack and email 
• Prepare agendas, summaries, and simple reports for leadership 
• Handle confidential company information with discretion 
• Support special projects and ad-hoc tasks as assigned by the CEO / COO 

REQUIREMENTS 
• Excellent spoken and written English (business / professional level) 
• Very strong computer skills, especially Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) 
• Comfortable using Slack and learning new software quickly 
• Exceptional organization and time-management skills 
• Confident, professional phone manner 
• Ability to manage multiple priorities and work independently 
• Discretion and reliability with sensitive information 
• Available to work Monday – Friday, 14:00 – 23:00, fully in office 

PREFERRED QUALIFICATIONS 
• University degree in Business, Management, Administration, or a related field 
• Previous experience as an Executive Assistant, Personal Assistant, or Office Manager 
• Experience supporting senior leadership or working with U.S. / international companies 
• Familiarity with Microsoft Office, project-management tools, or CRM systems 

ENGLISH REQUIREMENT 

All work in this position is conducted in English: calls, emails, meetings, documentation, and internal communication. Candidates will complete an English speaking and writing assessment as part of the interview process. Please submit your CV in English. 

WHAT WE OFFER 
• Full-time, stable position in a growing international company 
• Paid onboarding and hands-on training in the U.S. logistics industry 
• Daily work with U.S. clients and leadership, building real international experience 
• Modern office in Sarajevo (Pofalići) with a professional, team-focused environment 
• Clear path to growth and advancement based on performance 

HOW TO APPLY 

Send your CV in English with the position title in the subject line. Shortlisted candidates will be invited to an in-person interview at our Sarajevo office and an English speaking and writing assessment.
    

Kako se prijaviti

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