Executive Assistant - Hospitality (m/f)

Opis posla

        We are currently looking for an Executive Assistant – Hospitality to join our dynamic team in Zagreb, Croatia!

The Executive Assistant provides high level administrative and operational support to a Vice President, ensuring efficient day to day operations, effective time management, and seamless coordination across the organization. This role requires discretion, strong judgment, and the ability to operate confidently in a fast paced, executive environment while supporting broader office and facilities-related activities as needed.

What kind of work will you be doing?

Executive and Leadership Support
- Provide direct, high level administrative support to the Vice President, including complex calendar management, meeting coordination, and agenda preparation
- Prepare, edit, and manage confidential and sensitive documentation, correspondence, and reports for executive leadership
- Act as a trusted point of coordination for internal and external executive communications, prioritizing requests and ensuring timely follow up
- Prepare executive expense reports and track related documentation in accordance with internal policies
- Organize and support management meetings, including scheduling, room setup, materials preparation, and follow up actions

Office and Operational Coordination
- Coordinate office management activities for the Zagreb and Rugvica locations, including space allocation and office assignments
- Manage office related expenditures (equipment, supplies), ensuring cost control and timely replenishment
- Organize company business events, including visitor support, travel logistics, agendas, and catering coordination

Administrative and Financial Support
- Handle professional correspondence with external parties such as lawyers, public notaries, translators, and public administration offices
- Review incoming documentation, reports, and invoices, assessing relevance and routing appropriately
- Process invoices end to end: scanning, submitting to Data SERV, obtaining approvals, and coordinating with Finance
- Arrange travel for management and employees, including travel orders and supporting documentation for Finance
- Maintain structured, accurate, and confidential electronic and physical filing systems

General Responsibilities
- Support internal and external inquiries related to operational and office matters, directing them to the appropriate channels
- Perform duties with a high level of accuracy, professionalism, and attention to deadlines
- Act proactively, anticipating executive and organizational needs
- Perform additional duties as required by executive leadership

Uvjeti:
Education and Experience
- Completed secondary education is required; additional administrative or business education is an advantage
- Minimum 1–3 years of experience in an Executive Assistant, Senior Administrative Assistant, or comparable role supporting senior leadership
- Experience working in a corporate, matrix, or international environment preferred

Skills and Competencies
- Exceptional organizational, time management, and prioritization skills
- High level of professionalism, discretion, and integrity when handling confidential matters
- Strong written and verbal communication skills
- Ability to work independently, manage competing priorities, and exercise sound judgment
- Proactive mindset with a strong sense of ownership and accountability
- Strong interpersonal skills and the ability to navigate sensitive or complex situations calmly and effectively

Benefiti:
- Access to internal training and external development opportunities
- Coverage of public transportation costs
- UNIQA supplementary health insurance for added security
- Special occasion bonuses (Easter, Christmas, performance-based rewards, and child-related bonuses)
- Free annual health check-up to support your well-being (Croatia Osiguranje)
- Opportunity to sign up for a Multisport card for an active lifestyle
- Fresh fruit delivered 2 times per week for a healthy start to the week
- Referral bonuses as a thank-you for helping us grow our team
- Financial support for new parents with a non-taxable baby bonus
- Assistance in difficult times with a non-taxable allowance for the loss of an immediate family member
- Professional development through mentorship and training
- International teams and dynamic environment
- Contribution to projects of high technical complexity with modern technical challenges
- Full creative and professional freedom
- Flexible working hours
- Positive, casual, friendly, team-based working atmosphere
- Focus on competence development

If YOU are the person we are looking for, feel free to apply and let's start drafting your future career into a healthy and growing environment!
The successful candidate will embrace Vertiv’s Core Principals & Behaviors to help execute our Strategic Priorities.

Our core principals: Safety. Integrity. Respect. Teamwork. Diversity & Inclusion.

Our strategic priorities:
- Customer Focus
- Operational Excellence
- High-Performance Culture
- Innovation
- Financial Strength

Our behaviors:
- Own It
- Act With Urgency
- Foster a Customer-First Mindset
- Think Big and Execute
- Lead by Example
- Drive Continuous Improvement
- Learn and Seek Out Development
    

Kako se prijaviti

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