Executive Assistant - Hospitality (m/f)

Opis posla

        Executive Assistant
(Remote) – Luxury Hospitality Group in Florida, USA

We are an expanding luxury hospitality group based in
Naples, Florida, dedicated to delivering exceptional guest experiences across
our portfolio, including Sails Restaurant, Butcher Private, Omasava, The
Cellar, and our forthcoming concept, Sava.

Working directly with the Founder, the Executive Assistant
will provide comprehensive administrative, organisational, and project support.
This remote role requires excellent communication skills, sound judgement,
discretion, and a proactive approach to anticipating needs and keeping
priorities moving forward.

Key Responsibilities

Executive and Administrative Support

•         Manage the Founder’s calendar, appointments, and
meeting schedule across different time zones
•         Review and prioritise incoming correspondence,
highlighting matters requiring the Founder’s attention
•         Prepare emails, documents, presentations, and
other correspondence on the Founder’s behalf
•         Organise virtual meetings, prepare agendas, take
notes, and track follow-up actions
•         Maintain organised digital files and ensure
information is accurate and readily accessible

Communication and Coordination

•         Act as a point of contact between the Founder
and internal teams, external partners, and other business contacts
•         Coordinate meetings and ensure participants
receive the necessary information in advance
•         Follow up on requests, decisions, and
outstanding tasks to ensure timely completion
•         Support the Founder with employee-related
matters, coordinating with HR and relevant managers
•         Coordinate updates and documentation relating to
employee visa processing, working with HR
•         Communicate instructions clearly and
professionally while maintaining confidentiality
•         Keep the Founder informed of progress,
deadlines, and matters requiring a decision

Project, Research, and Travel Support

•        Support projects associated with new restaurant
openings, tracking priorities, deadlines, and outstanding actions
•        Assist with developing and implementing new
systems, administrative processes, and procedures as the group expands
•        Coordinate information and follow-up with
contractors, suppliers, and internal teams involved in construction and opening
preparations
•        Conduct research, compare options, and prepare
concise summaries to support business decisions
•        Identify potential delays, missing information,
and matters requiring attention, taking initiative to move tasks forward
•        Arrange domestic and international travel,
including flights, accommodation, transport, and itineraries
•        Support additional business and personal
administrative requests as required

Requirements

•        Exceptional written and verbal English
communication skills
•        Minimum 2 years of experience as an Executive
Assistant supporting senior leadership
•        A proactive self-starter who anticipates the
Founder’s needs, takes ownership of tasks, and follows through with minimal
supervision
•        Excellent organisational skills and attention to
detail
•        Sound judgement and the ability to handle
sensitive information with discretion
•        Confidence managing changing priorities and
coordinating schedules across time zones
•        Strong research and project coordination skills,
with the ability to track multiple workstreams
•        Proficient in Microsoft Office Suite, including
Outlook, Word, Excel, PowerPoint, and Teams
•        Experience within luxury hospitality or another
service-focused environment (preferred)

Further Details

•        The successful candidate will be engaged as a
self-employed contractor and will be responsible for managing and paying their
own taxes, social contributions, and any other local obligations in their
country of residence
•        Payment will be made monthly in U.S. dollars
(USD), based on submitted invoices
•        The successful candidate must be available to
work in alignment with U.S. Eastern Time (Florida hours)
•        A reliable internet connection, suitable
computer, and quiet workspace are required 
Only CVs submitted in English will be taken into
consideration.
    

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